Speaker Hub
Thank you for joining us as a speaker for this years Festival of Circular Economy! Across the three events days, we are excited to share world class use-cases, engaging discussions and innovative solutions with our global audience.
This years event content focuses on designing for circularity and the design lifecycle as part of a circular economy. We know the opportunities that sit at the design stage of products and services, and in a crunch time of needing to make climate conscious impact, aiding nature positive futures, this years FOCE brings a spotlight to this critical theme.
Event setup
Dates: 20th, 21st & 22nd May 2025
Timings:
Virtual day 1 Virtual | Morning session, 10:30 – 14:10 | Afternoon session, 15:30 – 19:30
Virtual day 2 | Morning session, 9:00 – 13:30 | Afternoon session, 15:00 – 19:10
In-person day 3 | Event timings, 9:00 – 17:30 | Content timings, 9:30 – 17:20 | Post-event networking from 17:30 onwards
Virtual sessions: Hosted on event platform – all speakers will receive individual joining links for each speaking slot (platform links will be shared soon)
In-person venue address: Second Home Spitalfields, 68 Hanbury St, London E1 5JL
Key contacts:
Speakers & content – Lia Richards | lia.richards@ciwm.co.uk | +44 (0) 737 682 7147
Operations – Suzy Lester | Rebecca Penberthy | events@ciwm.co.uk | +44 (0) 1604 620426
Marketing – Ben Vink | Kacie Foskett | marketing@ciwm.co.uk
Virtual event platform guide
How to access platform: The link to join the FOCE virtual event platform will be available soon!
Logging in: You will receive an email from the team containing your login information for the platform w/c 5th May. Please attempt to log onto the platform before the event days to ensure you have access. If you are having any trouble logging in or haven’t received an email by 9th May with this information, please let one of the events team know (contact information can be found at the top of the page).
Where to find the content: Once logged into the platform, you’ll be taken to the landing page, there will be an option to join the session currently streaming (if one is currently live) on this page. On the left side of the display will be a menu with an ‘agenda’ option, click here to see the full agenda across the event days and to join a session.
Promoting FOCE
As a speaker for the festival, we ask that you shout about your involvement as we are so excited to have you joining us!! The link here is to a folder for the speaker assets that can be used to promote your session/ attendance (individual speaker banners assets will be added shortly). When posting across social channels, please tag the festival and use the hashtag, #FOCE25 in your posts so we can show these some love and reshare them.
We are always keen to share work/ projects/ updates about yours/ your organisations work, so please let the team know if there’s links we can include where relevant to help share the great work being done within the circular economy space.
Post-event content will be cut into bitesize segments for knowledge sharing across media platforms including social media and YouTube. Relevant clips from recordings may also be included in the circular economy training CEI provides (any content used will be credited accordingly). Should you not want your session to be shared or included in the post-event formats as highlighted here, please let the team know.
Info for virtual/ remote speakers
You will receive an email from the content/ operations team with designated timings and session information. You will also receive a calendar invite to block the time of the live session in your diary – please accept this so you have the notification/ reminder on the event day. Closer to the event, this invite will be updated to include your individual joining link for your speaking slot. Please ensure you join via the link at the time of the invite (10/15 minutes prior to the session start time).
All sessions have been given an allocated start and end time and we aim to keep to these as tightly as possible. The events team will assist in keeping these as on time as possible but we ask that all speakers work to keep to the timings also. Should a session finish earlier than planned, this is not a problem.
As a speaker, you will be automatically registered for a FOCE virtual pass. You will receive an email with your login information the w/c 5th May. Please attempt to access the platform before the event date to ensure you are able to login.
Guest passes can be registered via the link here – there’s a 20% discount for speaker guests with code SPEAKER10 (valid for virtual passes only).
You can join the event/ your session by clicking here, or entering eventmobi.com/foce2025 in your web or mobile browser. Here, you will be prompted to enter the email address used for your booking (this will typically be your work email/ the email the team have been using to converse with you), and to create a unique password.
Once you have created your password, you will be sent an email from EventMobi asking you to verify your email address. Please do this, and you will then be automatically redirected to the Event Homepage, which will look like this:
Once you are logged in, you can use the menu on the left-hand side to explore the agenda, speakers and sponsors, however please note that LIVE Festival content will not be available to access until 10:30am on the 20th of May 2025. It will then remain open throughout the event, so you can drop in and out at any point. To access the live sessions, please click on the “Go to Agenda” button, and select the relevant session or click the “Agenda” option on the left menu.
*Please Note: As a registered speaker/ attendee, your basic details (name, job title, company) will be listed in the attendee list on the platform. If you do not wish your name to be shown, then please advise events@ciwm.co.uk prior to the event starting on 20th May 2025.
How to…
Access platform: Please see section above titled ‘logging in’ if you have not yet joined the event platform.
Join session: Once logged onto the platform, go to the “Agenda” section and find the talk you are speaking on. Click on the title of the talk to open the streaming page. Alternatively, use the link sent to you by the events team in your calendar invite to be taken directly to the streaming page for the relevant session which looks like:
Select the top right button to “Join LiveStream Studio as Speaker”, you’ll be promoted to check you want to open the studio in a new tab, select “Continue”. You’ll then be taken to the following live studio room, please select the top right button saying “Join” where a member of the events team will let you in. At this time, we will run through final tech checks, and answer any final questions before the session starts.
Going live: The events team will start the live stream, please count to 10-seconds before speaking as there will bea slight lag in the connection.
During session: On the prep calls the events team will recap with you the plan for your session. During the live stream, a member of the events team will stay on the backend to help operationally (e.g. checking questions being submitted, ensuring sound and video quality is good).
Ending the session: At the end of the session, once the closing comment have finished, please keep smiling and stay on the session until the events tea, have selected to end the session for all. There will be around a 10-second delayed from the last person speaking to when the live stream closes.
* Linked here is a helpful how to guide for joining a session from the platform provider should you wish to use it.
All speakers are required to join via their individual link (included in session calendar invites), 10-minutes ahead of the start time of their session (this is already included in the calendar invite timings). A member of the events team will be on the backend of every session to run through final tech checks and any last minute questions (they will stay on the backend for the duration of the session). The operations team will inform speakers of when the session is due to go live/ be broadcasted – we ask that you wait roughly 10 seconds before you start speaking to ensure the feed has started running.
If you are presenting a slide deck, the team will ask for this to be shared before the session begins to ensure it’s showing correctly. We also request a copy of your slides as a backup option should we need to share these for you on the live session due to any technical difficulties.
Practice session: All presentations will have a practice session ahead of the live event to ensure access to the platform works. These will be running for the month leading up to the event.
Live session: During the live sessions, speakers will share slides from their own devices and will have full control over the deck. We ask for a copy of the presentation to keep on reserve should any technical issues occur on the day and we need to share the slides for you. All presentations/ slide decks must be submitted to the content team for review by Monday 12th May.
Presentations must be sent in PowerPoint (.ppt), PDF or Google Slides format in 16:9 widescreen. We STRONGLY recommend embedding videos and audio used in the presentation into the slides to ensure these work correctly during the session.
The events team will use the chat function to share any relevant messages with speakers during the session e.g. how much time is remaining. We ask that the speaker also keeps a track on time to ensure we stick to the agenda timings. Should speakers need assistance during the session, please use the chat function to converse with the operations team (ensure that only ‘hosts and panelists’ are selected when using the chat function).
Presentations can vary in duration and the timings of your session will have been confirmed with the content team – if you are unsure about timings or have any questions on this, please contact the content team on lia.richards@ciwm.co.uk.
Other info: All sessions will be recorded and available on-demand post event – if you have any questions relating to this, please contact the content team on lia.richards@ciwm.co.uk.
Practice session: All panel discussions will have a practice session ahead of the live event to ensure access to platform works. These will be running for the month leading up to the event. Panelists will also be looped into an introductory email chain with the moderator and fellow speakers to allow for pre-event comms around the themes/ questions being covered in the session.
Live session: During the live sessions, we ask all speakers keep their videos on and mute audio while not speaking. The moderator will open the session, welcoming the attendees and introducing the session and speakers, and then move onto the main body of discussion. The attendees are able to submit questions via the Q&A function – the moderator will lead on distributing any relevant questions amongst the panelists (there will also be a member of the events team on the backend moderating the questions that are submitted).
The events team will use the chat function to share any relevant messages with speakers during the session e.g. how much time is remaining. We ask that the moderator also keeps a track on time to ensure we stick to the agenda timings. Should any speakers need assistance during the session, please use the chat function to converse with the events team (ensure that only ‘hosts and panelists’ are selected when using the chat function).
Other info: Panel discussions run for 45-minutes including any Q&A time (unless stated otherwise on the agenda). No slides are required for panel discussions. All sessions will be recorded and available on-demand post event – if you have any questions relating to this, please contact the content team on lia.richards@ciwm.co.uk.
Practice session: All fireside chats will have a practice session ahead of the live event to ensure access to the platform is okay. These will be running for the month leading up to the event. Speakers will also be looped into an introductory email chain with the moderator and any fellow speakers to allow for pre-event comms around the themes/ questions being covered in the session.
Live session: During the live sessions, we ask all speakers keep their videos on and mute audio while not speaking. The moderator will open the session, welcoming the attendees and introducing the session and speakers, and then move onto the main body of discussion. The attendees are able to submit questions via the Q&A function – the moderator will lead on distributing any relevant questions amongst the speakers (there will also be a member of the events team on the backend moderating the questions that are submitted).
The events team will use the chat function to share any relevant messages with speakers during the session e.g. how much time is remaining. We ask that the moderator also keeps a track on time to ensure we stick to the agenda timings. Should any speakers need assistance during the session, please use the chat function to converse with the events team (ensure that only ‘hosts and panelists’ are selected when using the chat function).
Other info: Fireside chats run for 30-minutes including any Q&A time. No slides are required for these sessions. All sessions will be recorded and available on-demand post event – if you have any questions relating to this, please contact the content team on lia.richards@ciwm.co.uk.
Practice session: All mastermind sessions will have a pre-event call ahead of the event. These will be running for the month leading up to the event. Speakers will also be looped into an introductory email chain with the host and any fellow speakers to allow for pre-event comms around the session formatting and themes/ questions being covered as part of the discussion.
Live session: During the live sessions, we ask all speakers keep their videos on and mute audio while not speaking. The moderator will open the session, welcoming the attendees and introducing the session and speakers – each speaker will then present, followed by the group discussion for roughly 30-minutes. The attendees are able to submit questions via the Q&A function – the moderator will lead on distributing any relevant questions amongst the speakers (there will also be a member of the events team on the backend moderating the questions that are submitted).
The events team will use the chat function to share any relevant messages with speakers during the session e.g. how much time is remaining. We ask that the moderator also keeps a track on time to ensure we stick to the agenda timings. Should any speakers need assistance during the session, please use the chat function to converse with the events team (ensure that only ‘hosts and panelists’ are selected when using the chat function).
Other info: Mastermind sessions run for 70-minutes including any Q&A time (unless stated otherwise on the agenda). All sessions will be recorded and available on-demand post event – if you have any questions relating to this, please contact the content team on lia.richards@ciwm.co.uk.
For all sessions, the time allocation for Q&A is within the allotted session timings. Q&A is run via the Q&A function embedded within platform.
Q&A for presentations: Questions will be submitted via the Q&A function. The presenter will be able to view these in the bar locked on the right side of the window. The events team will be on the backend to assist in dismissing any questions/ comments that have already been answered.
Q&A for panel discussions: Questions will be submitted via the Q&A function. The moderator will distribute the questions amongst the panelists and a member of the events team will assist in dismissing any questions/ comments that have already been answered.
Q&A for fireside chats: Questions will be submitted via the Q&A function. The moderator will distribute the questions amongst the speaker/s and a member of the events team will assist in dismissing any questions/ comments that have already been answered.
Q&A for mastermind sessions: Questions will be taken towards the end of the session, once the discussion has taken place. The moderator will distribute the questions amongst the speaker/s and a member of the events team will assist in dismissing any questions/ comments that have already been answered.
At the end of all sessions, the events team will ‘end for all‘ – please do not leave the session prior to the team closing the stream. Please say something along the lines of ‘thank you for attending, I hope you enjoy the rest of todays sessions/ your time at the festival’ as a cue for the team to know you have finished.
* Please note, there will be a delay of around 10-seconds before the stream is closed after the last person has spoken.
Info for in person speakers
Any further questions?
If you have any questions for the team that aren’t answered in the Speaker Hub, please feel free to reach out to us via the emails mentioned above.
We look forward to working with you for this years FOCE and helping to share the critical role of design for a circular economy with the world!